Simplify Billing and Claims Across Regional Centers, HCBS, Medicaid and Private Pay.
Automatically generate clean, audit-ready invoices so that your e-billing stays compliant. ShiftCare accurately captures and shifts, and authorizes payments while matching them to the right funding source. Get your payments approved faster, with greater accuracy.
No credit card required. US HIPAA Compliant
Purpose-Built e-Billing Software for Home Care & IDD Providers
Supporting home care providers with more accurate shift data for smoother, faster billing processes.
Our e-billing tool is perfect for:
- Regional Center Vendors
- HCBS/IDD Providers
- Non-medical Home Care Agencies
- Community Day Programs
- Supported Living Services (SLS)
- Transportation providers (Mobility, Transport, Auto Driver)
- Providers with multiple service codes, authorizations or funding streams (Private Pay & State Funded)
From EVV to Claim-Ready Billing
Minimize manual billing work by standardizing how claims are generated across programs. Be confident you have the correct billing logic for every export to reduce adjustments, and shorten billing cycles. Keep your teams moving faster, without compromizing accuracy.
- Multi-Payor Billing Support:
Export billing data for Regional Centers, HCBS, and Medicaid across different program structures.
- Payor-Specific Billing Logic:
Apply CPT/HCPCS service codes, units or hours, daily or monthly billing, rate tables by program, and state reimbursement rules.
- Flexible Claim Export Formats:
Generate clean CSV, Excel, and EDI-ready files for downstream billing and claims systems.
Authorization Control That Prevents Funding Overages
Reduce billing rework by resolving issues before claims are created. When service codes, units, rates, and program rules are applied during export, billing teams spend less time correcting files and more time submitting clean claims with confidence.
- Real-Time Service Balances:
Track remaining hours or budget with support for monthly, annual, or total authorization limits.
- Proactive Usage Alerts:
Receive alerts as authorized hours are consumed, helping prevent overages before they happen.
- Complex Authorization Structures:
Track services by service code, including clients with multiple active authorizations and support for 4 to 12 service codes per client.
Automated Private Pay Billing Built on Completed Shifts
Generate accurate private pay invoices that reflect scheduled visits and actual staff time.
- Flexible Pricing Structures:
Support per-hour, per-day, or per-visit rates to match how services are delivered.
- Automated Invoice Creation:
Generate invoices automatically based on completed shifts, reducing manual calculations.
- Client-Friendly Billing:
Send branded invoices, enable online payments, and use automatic reminders to improve payment timelines.
- Split Billing Support:
Separate charges across families, private pay, and state-funded units within the same billing workflow.
Export the Billing Files Your State Requires
ShiftCare gives you all the billing data your State requires. It covers service codes, units, authorizations, EVV timestamps, and staff details. You can export clean, submission-ready formats for Regional Centers, HCBS Medicaid and private pay.
California Regional Centre
- Service codes
- Units and hours
- Authorization numbers
- EVV timestamps
- Monthly totals
- Multiple funding sources on the same invoice
HCBS Medicaid (CO, OH, PA, WI)
- CPT/HCPCS
- Modifiers
- Units
- Provider IDs
- Rendering provider
- 837P ready data
Private Pay + CSV Exports
- Invoices
- Shifts
- EVV logs
- Audit logs
Integrations
Payroll
- ADP
- QuickBooks Time
- Paychex
- Zapier (coming soon)
- Viventium
Accounting
- QuickBooks Online
- Xero
- Zapier (coming soon)
Data & Exports
- Regional Centre Billing
- Invoice exports
- Shift exports
- EVV exports
- Visit logs
- Audit logs
Billing & Payments
- Paradigm
Trusted by 8,000+ IDD and Home Care Providers
ShiftCare connects scheduling, EVV, notes, authorizations, timesheets, and billing. Every step flows into the next. Your team won’t have to worry about mismatched times, manual fixes, or duplicate entries.
We run SLS, respite and transportation. ShiftCare manages all of it without forcing us into a home-health workflow.
ShiftCare finally connects our schedules, EVV and authorizations. Billing is clean every month
Our DSPs actually use the app. EVV compliance went from constant stress to something we don’t think about anymore.
Faster, Seamless Billing Starts Here
Manage invoicing and billing in one system, while integrating with core accounting platforms. Speak with our expert team and see the difference ShiftCare can make to keep your cashflow healthy and your systems and team running smoothly.