4.7
4.5
4.6
Invoicing
Invoices built from the visits actually delivered.
- Bulk invoices for local authorities, ICBs and private clients.
- Visit times, service costs and reference codes on every line.
- Automated reminders for invoices still to be paid.
Invoicing software
Book-keeping just goteasier.
With invoicing, billing, timesheets and expenses all in ShiftCare, you spend less time on paperwork and stay confident in your finances.
From £7 per user / month, billed annually. Start a free trial on Premium, with every feature. No credit card required.
More than 25 staff? Book a demo to see how ShiftCare fits a team your size.
8,000 care providers deliver $5B of care a year with ShiftCare.
InvoicingInvoices built from the visits actually delivered.
8,000 care providers deliver $5B of care a year with ShiftCare.
$5Bof care a year with ShiftCare
27.5Mshifts delivered annually
3.35Minvoices generated annually
Invoicing
From the visit to the invoice, without rekeying.
Funders
Every funder, invoiced from the visits delivered.
- Invoices to councils, the NHS and self-funders from the same visits.
- Block contracts, budgets and direct payments tracked as you deliver.
- Balance alerts before a budget runs out.
Accounting
Plug in your accounting software.
- Invoices exported to Xero or QuickBooks Online in a single run.
- Approved timesheets to Xero, one by one or in bulk.
- Cost centres synced to Xero to report by team or location.
Timesheets
Approved timesheets, ready for payroll.
- Hours, mileage, expenses and allowances on every timesheet.
- Travel time and overtime visible before they reach payroll.
- Approved timesheets go to the payroll provider you already use.
Quotes
Deliver quotes and agreements in seconds.
- Client details and price book rates filled in for you.
- E-signatures collected by SMS or email.
- Rotas built from accepted quotes.
Built for scale
What works at 10 clients breaks at 50.
Growth exposes the limits of disconnected tools. In ShiftCare, the visit, the invoice, the timesheet and your accounts work from the same record, so nothing is entered twice.
| At 10 clients | At 50 clients | ||
|---|---|---|---|
| Invoices | Invoices typed up from the rota each fortnight. | Visits missed or billed twice in a busy billing week. | Bulk invoices from the visits delivered, line by line. |
| Funders | One spreadsheet per council contract. | Commissioned hours overrun before anyone notices. | Block contracts, budgets and direct payments tracked against care delivered. |
| Accounts and payroll | Invoices and timesheets rekeyed into the ledger. | Double handling between the office, finance and payroll. | Invoices and approved timesheets exported to Xero or QuickBooks Online. |
| Reconciliation | Visits checked against invoices by hand. | Gaps between care delivered and care billed. | Services delivered compared with services invoiced, in one report. |
ShiftCare AI
Ask about any invoice.
ShiftCare AI Chat answers from your visits, timesheets and invoices. You decide what happens next.
ShiftCare AI Chat
Which visits from last week aren’t invoiced yet?
Read visits, timesheets and invoices
Eleven visits for Margaret T. and Arthur M. are complete but not invoiced. Four are waiting on timesheet approval. Show them?
Which clients are over their commissioned hours this month?
Read visits, funding and commissioned hours
Arthur M. is 3 hours over on his council package, all on weekend visits. Show the visits for review?
Which invoices are more than 30 days overdue?
Read invoices and payments
Five invoices, the oldest to a self-funder sent 41 days ago. Send reminders by email?
“As a multi service provider, we needed a system that could manage complexity without creating more work for our teams. ShiftCare has given us a single, intuitive platform to manage care plans, medication and compliance.”
Pricing
Plans that fit your team.
Choose the level of support your care business needs. ShiftCare AI is included in every plan.
250 staff or more? Talk to an expert
Basic
Rotas, call monitoring and care notes, off paper.
£7
per user / month · billed annually
or £9 billed monthly
£7
per user / month · billed annually
Monthly£45 / month
Annual£35 / month · £420 / year Save 22%
Professional
Fill open visits and invoice councils in bulk.
£11
per user / month · billed annually
or £14 billed monthly
£11
per user / month · billed annually
Monthly£70 / month
Annual£55 / month · £660 / year Save 21%
Premium
RecommendedCare plans, eMAR and the family portal.
£16
per user / month · billed annually
or £20 billed monthly
£16
per user / month · billed annually
Monthly£100 / month
Annual£80 / month · £960 / year Save 20%
Start free on Premium, with every feature, for 7 days. No credit card. Minimum 5 users. Prices in GBP, excluding VAT. Annual plans are paid upfront.
FAQ
Your questions, answered.
Can I invoice all my clients at once?
Yes. Bulk invoicing creates and sends invoices to all of your clients for the visits delivered, which suits the end of a billing cycle. It works for local authorities, ICBs and private clients, with automated reminders.
Can we invoice councils and self-funders from the same system?
Yes. Invoices go to councils, the NHS and self-funders from the visits delivered. Block contracts, individual budgets and direct payments are tracked against care delivered, with balance alerts.
Will invoices show each visit?
Yes. Each invoice gives a breakdown of the visit times, the service cost and any reference code. Each client can also have extra contacts who receive their invoices.
Which accounting software do you work with?
Xero and QuickBooks Online, through your own subscription. If you use something else, you can download invoice data as a CSV file. See integrations.
Does ShiftCare run our payroll?
No. ShiftCare produces approved timesheets with hours, mileage and expenses, and they go to whichever payroll provider you already use. Invoicing connects to your own Xero or QuickBooks Online subscription.
Can invoices include VAT?
Yes. Use a single VAT rate or multiple rates, with ready-to-use rate cards for your services.
Get paid for every visit you deliver.
Invoices, funders, timesheets and quotes, straight from the rota. Seven days free on every plan, no card required.
More than 25 staff? Book a demo to see how ShiftCare fits a team your size.