4.7
4.5
4.6
Invoicing
Invoices built from the visits actually delivered.
- Bulk invoices for every client at the end of a billing cycle.
- Visit times, service cost and reference code on every line.
- Extra contacts on each client who receive their invoices.
Invoicing software
Bookkeeping just goteasier.
With invoicing, billing, timesheets and expenses all in ShiftCare, you spend less time on paperwork and stay confident in your finances.
From $8 CAD per user / month, billed annually. Start a free trial on Premium, with every feature. No credit card required.
More than 25 staff? Book a demo to see how ShiftCare fits a team your size.
8,000 care agencies deliver $5B of care a year with ShiftCare.
InvoicingInvoices built from the visits actually delivered.
8,000 care agencies deliver $5B of care a year with ShiftCare.
$5Bof care a year with ShiftCare
27.5Mshifts delivered annually
3.35Minvoices generated annually
Invoicing
From the visit to the invoice, without rekeying.
Accounting
Plug in your accounting software.
- Invoices and approved hours, straight to QuickBooks Online.
- Invoices and approved timesheets to Xero in a single run.
- A CSV export for any other accounting app.
Timesheets
Approved timesheets, ready for payroll.
- Timesheet approvals automated for instant processing.
- Mileage and expenses sent straight from the staff app.
- Overtime checked by province as you schedule.
Billing reports
Finance made simple.
- Billable services over any timeframe, in one report.
- Services delivered compared with those invoiced.
- Real-time reporting on team productivity and workforce metrics.
Quotes
Deliver quotes and agreements in seconds.
- Client details and price book rates filled in for you.
- E-signatures collected by SMS or email.
- Schedules built from accepted quotes.
Built for scale
What works at 10 clients breaks at 50.
Growth exposes the limits of disconnected tools. In ShiftCare, the visit, the invoice, the timesheet and your accounts work from the same record, so nothing is entered twice.
| At 10 clients | At 50 clients | ||
|---|---|---|---|
| Invoices | Invoices typed up from the schedule each period. | Visits missed or billed twice in a busy billing week. | Bulk invoices from the visits delivered, line by line. |
| Billing errors | Mistakes spotted when a client calls. | Visits that can’t be invoiced pile up unseen. | Invoice Signals flag delivered visits that can’t be invoiced yet, with the fix. |
| Accounts and payroll | Invoices and timesheets rekeyed into the ledger. | Double handling between the office, finance and payroll. | Invoices and approved hours, straight to QuickBooks Online. |
| Reconciliation | Visits checked against invoices by hand. | Gaps between care delivered and care billed. | Services delivered compared with services invoiced, in one report. |
ShiftCare AI
Ask about any invoice.
ShiftCare AI Chat answers from your visits, timesheets and invoices. You decide what happens next.
ShiftCare AI Chat
Which clients are over their approved hours this month?
Read visits, approved hours and invoices
Robert L. is 3 hours over his approved hours, all on weekend visits. Show the visits for review?
Which visits from last week aren’t invoiced yet?
Read visits, timesheets and invoices
Nine visits for Helen B. and Robert L. are complete but not invoiced. Three are waiting on timesheet approval. Show them?
Which invoices are more than 30 days overdue?
Read invoices and payments
Four invoices, the oldest to a private pay client sent 38 days ago. Send reminders by email?
“When we started our home care company, we were very new to the industry. ShiftCare provided us with remarkable customer service right from the very start, helping us feel so much more comfortable as we launched the business.”
Pricing
Plans that fit your team.
Choose the level of support your care business needs. ShiftCare AI is included in every plan.
50 staff or more? Talk to an expert
Basic
Scheduling, GPS-verified visits and notes, off paper.
$8
per user / month · billed annually
or $9 billed monthly
$8
per user / month · billed annually
Monthly$45 / month
Annual$40 / month · $480 / year Save 11%
Professional
Fill open shifts and invoice in bulk.
$13
per user / month · billed annually
or $15 billed monthly
$13
per user / month · billed annually
Monthly$75 / month
Annual$65 / month · $780 / year Save 13%
Premium
RecommendedMargin on every shift, care plans and the family portal.
$20
per user / month · billed annually
or $25 billed monthly
$20
per user / month · billed annually
Monthly$125 / month
Annual$100 / month · $1,200 / year Save 20%
Start free on Premium, with every feature, for 7 days. No credit card. Minimum 5 users. Prices in CAD, excluding GST/HST. Annual plans are paid upfront.
FAQ
Your questions, answered.
Can I invoice all my clients at once?
Yes. Bulk invoicing suits the end of a billing cycle, when you have a lot of clients to bill for many visits. The bulk invoice wizard creates and sends invoices to all of your clients.
Will invoices show each visit?
Yes. Each invoice gives a breakdown of the visit times, the service cost and any reference code. Each client can also have extra contacts who receive their invoices.
Which accounting software do you work with?
QuickBooks Online and Xero, through your own subscription. If you use something else, you can download invoice data as a CSV file. See integrations.
Does ShiftCare run our payroll?
No. ShiftCare produces approved timesheets with hours, mileage and expenses, and payroll runs through your existing Canadian provider.
Can invoices include GST, HST and PST?
Yes. Use a single tax rate or multiple rates, with ready-to-use price books for your services.
How do clients approve quotes?
Clients receive quotes and agreements by SMS or email, sign them electronically and send them back, with no printing or scanning.
Get paid for every visit you deliver.
Invoices, timesheets, reports and quotes, straight from the schedule. Start a seven-day free trial with everything switched on.
More than 25 staff? Book a demo to see how ShiftCare fits a team your size.